For artists, estates, galleries and archives
A catalog of an artist's work, kept properly.
Record each work once — title, type, materials, dimensions, when and where it was made, and photographs. Everything is a field rather than a note, so the catalog can be sorted, searched, printed and exported for as long as the work exists.
Built for
An artist keeping their own record
An estate archivist
A gallery registrar
An institution holding many catalogs
What it does
The parts of cataloguing that usually get lost in a spreadsheet.
01
Dates as artists write them
“c. 1923”, “1923–25”, or nothing at all. You type what you know; sorting and filtering still work.
02
Dimensions as numbers
Enter in centimetres or inches — whichever you think in. They are stored as numbers, so everything under a metre is a search.
03
Materials that mean something
Oil on canvas is two materials, not a phrase. That is what makes “show me everything on paper” answerable.
04
Inventory numbers that hold
Numbers come from a counter, not a count. Two people cataloguing at once never collide, and a save is never quietly overwritten.
05
A catalog you can hand over
Print a compact list, or a page per work with its photograph, for an insurer or an appraiser. Export every field as CSV.
06
Photographs from the room
The camera opens straight from the form, the photograph is framed and resized before it uploads, and the next work keeps your last type and materials.
Your archive, not ours
Nothing is published, and there is no public directory.
Photographs live in private storage and are served through links that expire in minutes. A catalog is visible to the people you invite and to nobody else — that is what a viewer-only permission is for.
Every field you record comes back out as CSV whenever you ask for it, and the print view is a real page rather than a screenshot. If you ever leave, you leave with the catalog.
Artificial intelligence
Your work is never submitted to artificial intelligence services. Nothing you catalog here — no photograph, no measurement, no note — is sent to a model, used to train one, or handed to anyone who would.
On your phone
The OneRecord app
The same catalog, in your pocket: photograph a work in the room it hangs in, walk an exhibition on the gallery floor, and find any record in a tap. It signs in with your account and shows exactly what the site does.
Get the app